Tips for Better Results

Tips for Better Results

Want to get the most out of ColdCheck? These tips will help you generate messages that sound even more like you and better match your needs.

Improve Your Voice Fingerprint

Your writing samples are the foundation of everything. Better samples = better results.

Add More Samples

While 2 samples get you started, adding more helps:

• 3 samples give us a fuller picture of your voice

• 5 samples help us understand your range and adaptability

• More samples = more nuanced voice matching

Choose Diverse Samples

Mix different types of writing:

• Different tones

  • A formal client email

  • A casual team message

  • A friendly follow-up

• Different purposes

  • Introducing yourself

  • Explaining something technical

  • Making a request

  • Giving an update

• Different lengths

  • Quick one-paragraph messages

  • Longer, detailed emails

  • Medium-length communications

What Makes Samples Great

The best samples share these qualities:

Authenticity

• Written by you, not edited by others

• Represents how you naturally write

• Not overly polished or formal

Substance

• At least 100-150 words

• Complete thoughts, not fragments

• Clear context and purpose

Recency

• Written in the last 1-2 years

• Reflects your current style

• Not outdated communication patterns

Natural flow

• Conversational and genuine

• Not from templates or scripts

• Shows your personality

Add Email Threads for Context

One of the most powerful features is adding email threads. This helps ColdCheck understand:

How You Respond

When you add a thread, we see:

• How you reply to specific situations

• Your turn-taking in conversations

• How you address different types of messages

• Your balance of detail and brevity

Context-Specific Voice

Different contexts bring out different aspects of your voice:

• How you handle difficult conversations

• Your tone when following up

• How you respond to questions vs. making requests

• Your style when things are urgent vs. routine

How to Add Threads

1. Go to Voice Training

2. Select Add Email Thread

3. Paste the conversation (including the other person's messages)

4. Label it with the context (e.g., "Client follow-up," "Team discussion")

5. Save

We'll analyze how you naturally respond and incorporate that into your voice profile.

Provide Personal Context

Help us understand you beyond just writing style.

Add Background Information

In your profile settings, you can include:

Your role and expertise

• "Product designer with 8 years experience"

• "Helps teams with UX research and strategy"

Your typical audience

• "Usually write to clients in tech startups"

• "Communicate with both technical and non-technical teams"

Your communication preferences

• "I like to be direct but warm"

• "I prefer shorter emails with clear action items"

This context helps us match not just your style, but your communication goals.

Write Better Intents

The clearer your intent, the better your output.

Be Specific

Instead of:

"Follow up on the meeting"

Try:

"Following up on yesterday's strategy meeting. Want to confirm we're moving forward with option B for the Q4 launch. Ask about timeline for getting the budget approved and if they need the detailed proposal by Friday."

Include Relationship Context

Let us know:

• "This is someone I've worked with for years" (more casual)

• "First time reaching out to this person" (more careful)

• "Following up after they went silent" (need the right balance)

Mention Tone When It Matters

If the situation calls for a specific approach:

• "Need to be firm but polite about the deadline"

• "Excited to share this news"

• "Sensitive topic, need to be thoughtful"

Add Key Details

Include anything that must be accurate:

• Specific dates or numbers

• Names of projects or people

• Technical terms or jargon

• Deadlines or deliverables

Use the Right Format

Choose between email and LinkedIn based on:

Email When:

• You need more structure

• The message is longer or more detailed

• It's a professional correspondence

• You want a clear subject line and sign-off

LinkedIn When:

• You're connecting or networking

• The tone should be professional but conversational

• You want something shorter and punchier

• It's platform-specific outreach

Iterate and Refine

Don't expect perfection on the first try.

Try Regenerating

If the first version isn't quite right:

• Click Regenerate for a different approach

• Try rewording your intent with more detail

• Add context you might have forgotten

Edit and Learn

When you edit the output:

• Notice what you're changing

• If you always edit the same things, add samples that better show that aspect of your voice

• Use your edits to refine future intents

Save Good Examples

When ColdCheck nails it:

• Note what made that intent work well

• Save that message as a new writing sample

• Use similar intent descriptions in the future

Keep Your Voice Profile Updated

Your writing evolves. Keep your profile current:

Refresh Your Samples

Every 6-12 months:

• Add new samples that reflect how you write now

• Remove outdated samples that no longer represent you

• Update your personal context if your role or focus changes

Add New Contexts

As you use ColdCheck for different purposes:

• Add samples from those new contexts

• Include threads from different types of conversations

• Expand your voice profile's range

Advanced Tips

For More Formal Output

• Add more formal writing samples

• Mention "professional tone" in your intent

• Include samples of how you write to executives or clients

For More Casual Output

• Add samples from casual team communications

• Include Slack or internal messages

• Mention the relationship in your intent ("writing to a close colleague")

For Technical Content

• Add samples where you explain technical concepts

• Include industry-specific jargon in your samples

• Mention in your intent when technical accuracy matters

For Shorter Messages

• Say "keep it brief" in your intent

• Add samples of your short-form writing

• Focus on LinkedIn format for naturally concise output

Measure Your Results

You'll know it's working when:

• You barely need to edit the output

• People respond naturally to your messages

• It saves you significant time

• You can't tell what was ColdCheck vs. what you wrote yourself

If you're not there yet, revisit these tips and refine your approach.

Common Mistakes to Avoid

Adding too many formal documents

• Annual reports and presentations don't show your natural voice

• Stick to emails and messages

Being too vague in your intent

• "Write an email" isn't enough information

• Include the purpose, context, and key points

Never updating your samples

• Your voice changes over time

• Keep your profile current

Not adding enough variety

• All formal or all casual doesn't show your range

• Mix different contexts and tones

Getting Help

Still not getting the results you want? Check out:

• Understanding Voice Matching to see how the system works

• Troubleshooting for solutions to common issues

• Contact support with specific examples of what's not working

Better inputs lead to better outputs. Invest time in your voice profile, and ColdCheck will save you hours every week.