ColdCheck is your personal communication engine. It helps you write emails and messages that sound like you—only clearer, more confident, and more effective.
Why ColdCheck is different
ColdCheck adapts to your writing style instead of forcing you to adapt to it.
It learns from your real messages to create drafts that feel personal and authentic.
You stay in control: ColdCheck never sends anything automatically.
Click your invite link from the email you received.
Sign in with Google (recommended) or create a password.
Accept the terms and privacy policy.
If applicable, join your organization using your invite code.
After signing up, you will complete a short onboarding flow.
Click Connect Gmail or Connect Outlook.
Sign in to your email account.
Allow ColdCheck to create drafts.
This lets you send messages directly from your email client without copy-pasting.
ColdCheck asks for writing samples so it can learn your style.
Provide 3–5 emails you have written before.
Choose professional emails that sound like your real voice.
Paste the text into the app when prompted.
Tip: Pick emails that represent your best work and how you naturally communicate.
Click Compose in the left sidebar to start a new message.
You can add someone to message by:
Email address – type their work email.
LinkedIn URL – paste their LinkedIn profile link.
Search existing – search among contacts you have already added.
ColdCheck automatically researches the person and surfaces helpful context.
Select where you want to send the message:
Email – standard email outreach.
LinkedIn – connection message or InMail.
Tell ColdCheck what you want to achieve. For example:
“Schedule a meeting to discuss the project.”
“Follow up on our conversation last week.”
“Apologize for the delay and provide an update.”
“Request feedback on my proposal.”
“Introduce myself and explain why I am reaching out.”
“Thank them for their help.”
The more specific the intent, the better the message.
Click Generate Message. ColdCheck will:
Research your recipient.
Match your writing style using your voice profile.
Create a personalized draft.
This usually takes a few seconds. The message appears in the editor when it is ready.
Read the draft and confirm it sounds like you.
Edit any details, tone, or structure as needed.
Use controls to regenerate, shorten, lengthen, or adjust tone.
ColdCheck never sends emails automatically. Instead, it creates drafts so you stay in full control.
You can:
Create Gmail Draft – draft appears in Gmail (labeled coldchecked).
Create Outlook Draft – draft appears in Outlook.
Copy to Clipboard – copy the text for use anywhere.
Review and send the message from your email client when you are ready.
Shows the key details ColdCheck has found about the contact:
Name and title.
Company and industry.
Recent news or activity.
Professional background.
Tip: Use this information to personalize your message further.
Provides context to help you write a relevant message:
Company overview.
Industry challenges.
Talking points and angles.
Potential pain points.
This is where the AI draft appears. You can:
Edit text directly.
Apply formatting (bold, bullet lists, etc.).
Adjust length.
Change tone.
Common actions in the editor:
Regenerate – create a completely new draft.
Improve – polish the current draft.
Shorten / Lengthen – change the length while preserving content.
More Formal / More Casual – adjust tone.
Click Messages in the sidebar to see:
All messages you have created.
Their status (draft, draft created, sent).
When they were created.
From Compose
Start a new message.
Enter an email address or LinkedIn URL.
ColdCheck saves the contact automatically.
From Contacts
Open Contacts from the sidebar.
Click Add Contact.
Enter the contact details.
Open any contact to view:
All messages you have sent or drafted for them.
Company information.
Communication history.
Research insights.
ColdCheck automatically enriches contacts with:
Current job title and company.
Professional background.
Company details.
Recent news and activity.
Research may take a few seconds the first time; the results are cached for later use.
With email connected, ColdCheck can:
Create drafts directly in your Gmail or Outlook account.
Keep communication organized with labels or folders.
Go to Settings → Integrations.
Click Connect Gmail.
Sign in with your Google account.
Approve the requested permissions.
Go to Settings → Integrations.
Click Connect Outlook.
Sign in with your Microsoft account.
Approve the requested permissions.
Note: Email integration is optional. You can always copy and paste messages manually.
After generating a message:
Click Create Gmail Draft or Create Outlook Draft.
Open your email client.
Look in the Drafts folder.
Review, edit if needed, then send.
ColdCheck analyzes your writing samples to learn your unique voice. Generated messages aim to sound like you, not a generic AI.
Go to the Voice tab or Settings → Voice Profile.
Add new writing samples as your style evolves.
Remove samples that no longer represent how you write.
Regenerate your voice profile if you want to refresh it.
Good samples
Emails you are proud of.
Messages that received positive responses.
Natural, conversational writing.
Avoid as samples
Very short one-liners.
Templates you did not write.
Heavily edited corporate boilerplate.
AI-generated content.
Your dashboard gives a snapshot of recent activity.
Messages created this week.
Messages sent.
Recent actions.
Quick access to the latest drafts and sends.
Compose a new message.
Open Contacts.
View Messages.
Name – how your name appears in the app.
Email – your account email address.
Password – change your password (if you are not using Google/Microsoft sign-in).
Writing Samples – manage the texts used to model your voice.
Regenerate Voice – re-analyze your style after updating samples.
Gmail – connect or disconnect.
Outlook – connect or disconnect.
Status – see which integrations are active.
Less helpful: “Send an email.”
More helpful: “Schedule a 15-minute call to discuss project timeline and next steps.”
Before sending, skim the recipient card and intelligence panel. Mention:
Recent company news.
Their role or team.
Relevant industry challenges.
People are busy. As a rule of thumb:
Email: aim for 3–5 sentences.
LinkedIn: aim for 2–3 sentences.
Even with AI help, personal details matter:
Reference something specific you noticed.
Tie your message to a current event or recent action.
Make your reason for reaching out explicit.
Treat AI as a first draft:
Read the message out loud.
Check facts, names, and links.
Confirm that it feels like something you would actually send.
Why does my message sound generic?
Try being more specific with your intent and make sure your voice profile uses strong examples.
Does ColdCheck send emails for me?
No. ColdCheck only creates drafts. You review and send from Gmail or Outlook.
Can I save message templates?
Not yet. As a workaround, you can copy successful messages and adapt them for new contacts.
How many messages can I generate?
Message generation is unlimited. Depending on your plan, enrichment (contact research) may have limits.
Why is there little or no information about my contact?
Some people have limited public profiles. Using a work email often improves enrichment results.
Can I import contacts from a CSV or spreadsheet?
Not yet. Contacts are added through Compose or directly in Contacts.
How fresh is the contact data?
Contact research is refreshed roughly every 30 days. You can trigger a manual refresh when needed.
Why is my email not connected?
Go to Settings → Integrations and reconnect Gmail or Outlook.
Can I connect both Gmail and Outlook?
Yes. If both are connected, you can choose which provider to use when creating drafts.
How do I change my password?
Go to Settings → Account → Change Password. If you sign in with Google or Microsoft, manage your password with that provider.
Can I belong to multiple organizations?
Currently, each account is tied to a single organization. Contact support if you need multi-org options.
How do I delete my account?
Contact your organization admin or ColdCheck support.
Use the help widget (bottom-right) to:
Start a support chat.
Search documentation.
Report bugs.
Suggest features.
Click the help widget.
Select Report a Bug.
Describe what you expected and what actually happened.
Attach a screenshot if helpful.
Submit.
Click the help widget.
Select Feature Request.
Describe the feature and your use case.
Explain how it would improve your workflow.
Section
What it does
Dashboard | Overview of your recent activity. |
Compose | Create new messages. |
Messages | Browse and filter past messages. |
Contacts | Manage your contacts. |
Companies | View company-level information. |
Settings | Update account, voice, and integrations. |
Channel
Best for
Initial outreach, detailed explanations, follow-ups. | |
Networking, connection requests, light-touch outreach. |
Need more help? Use the in-app support widget or email support@coldcheck.ai.
